Invoice

    Accounting is the activity of keeping detailed records of an invoice, Quotation, Estimate, proforma invoice, purchase, purchase order, sales return, purchase return along with details of transactions like whether it done for cash or credit.


Invoice:
    Invoice is a bill that sent to your customer that indicates the product/services sold by you with the quantity and payment information. Here you can add, update and delete the invoice and you can record the payment receiving details.


Add Invoice:
    New invoice can be create here. You can create an invoice with the following details.


FIELDS
DESCRIPTION
Reference number
The Reference number which may be any reference number
Party DC
Party DC refers to the customer's DC number/Id  for future reference
Our DC
Our DC refers to your Company DC number/Id
Party Order/ PO
Party Order/ PO refers to the Purchase Order number of the party
Job No
Job No refers  to the Job Number of your company
Tags/Style No
Tags/Style No refers to the Tag number or Style number of your company
Our PO
Our PO refers to your company purchase order number
Create Date
You can change the date of transaction by using this option.
Staff
Staff refers to your company staff name by whom this inward details entered
           
Terms
Terms refers to any terms and condition of your company can be added to this column
Status
Status is used to mention the status of that inward (for ex: paid / to pay)
Print
Print is used to print that particular transaction
Qty
Quantity of the product (how many product)















Steps:
1.
Go to Accounts menu and click Add Invoice button  and Select the method of invoice by clicking on Cash or Credit in drop-down box which is appear on the top left corner of the page and Enter the Company name to whom you are going to create an invoice

2. Enter the required details in those fields



3. Enter the Product or Service or Barcode of the product
4. Enter the quantity of the product and click Enter (You should repeat this step 3 and step 4 to enter the list of product)
5. Enter the GST %, discount amount or discount % and You may enter the basic details of that particular invoice
6. Select the Mode of Payment, if credit enter the advance amount of that invoice
7.If you want to enter any reference number related to this invoice , you can enter that number in Reference/ invoice no field.(Ex: any other invoice number of same company which is already created or quotation number which is created for this invoice)
8. If you need to reduce the stock while once the invoice is save Select the Reduce to stock check box in the bottom of the page.
9. You can enter the payment in the Received amount field which is appear on the bottom right corner of the page
10.If you want to print an invoice as soon as you click Save button select the Print On Save check box.
11. Ensure all the details are correct in the respective fields and product entry section
  

   
12. Click Save & Close or Save & New

Another Method:
   Enter data in the product entry section (If you maintain any particular company's product which repeatedly comes for the Invoice you may use this method):
1.Create a template which should have same Column Name as like this.
2.Add button is used to add a row to it(equal to number of column in the excel sheet).
3.Remove button is used to remove the selected row in product entry section.
4.Paste From Excel is used to paste the copied data in that excel sheet.
 

Update Invoice: 
Here you can
        Edit the already created invoice,
        Send a sms to your customer,
        Send an email to your customer,
        Export that invoice to Excel,
        Export to Dc, packing list, product outward etc.,
        Maintain the status of an invoice
        And also create a new invoice.
 
ICONS
DESCRIPTION
Update
Update icon is used to edit the particular invoice
Export
Export icon is used to export that invoice to any transactions
Print
Print icon is used to print invoice(s)
Email
Email icon is used to send an email to the customer
SMS
SMS icon is used to send a sms to the customer
Delete
Delete icon is used to delete the particular invoice
Status
Status icon in used to change the status of an invoice









Steps to Edit :
1.Enter the company name in the search box (If you don't know the company name but you know any other keyword to search use Filter option, it will explain below).
2.Select the company from the list and Click search icon.

3.Select the invoice you want to update by clicking the checkbox and click Update icon.


4.Make the changes and save it. 
Filter:
  We can search the Invoice using Invoice Id, Date, status etc.,instead of company name for that Click Filter Data  and enter the key in the respective column and Click Filter and make the action you want.


Steps to Delete :
1.Enter the company name in the search box (If you don't know the company name but you know any other keyword to search use Filter option, it will explain below)
2.Select the company from the list and Click search icon
3.Select the invoice you want to delete by clicking the checkbox and click Delete icon
4.Click Yes to confirmation box, if you want to discard deleting click No


5.A successful message will appear.

GRN

GRN stands for Goods Received Note. GRN is Record of goods received at the point of receipt of stock. This record is used to confirm all goods have been received and often compared to a purchase order before payment is issued. It also used as a record for receipt of stocks which gave for Jobwork. Here you can store product GRN details along with the company name, date, reference number, party Dc, your company Dc, party order, job number, tags/Style number, Barcode, Quantity, GST % etc., 


Add GRN: 

  

Field Description:
 


FIELDS
DESCRIPTION
Reference number
The Reference number which may be any reference number
Party DC
Party DC refers to the customer's DC number/Id  for future reference
Our DC
Our DC refers to your Company DC number/Id
Party Order/ PO
Party Order/ PO refers to the Purchase Order number of the party
Job No
Job No refers  to the Job Number of your company
Tags/Style No
Tags/Style No refers to the Tag number or Style number of your company
Our PO
Our PO refers to your company purchase order number
Create Date
You can change the date of transaction by using this option.
Staff
Staff refers to your company staff name by whom this transaction details entered
           
Terms
Terms refers to any terms and condition of your company can be added to this column
Status
Status is used to mention the status of that transaction (for ex: paid / to pay)
Print
Print is used to print that particular transaction
Qty
Quantity of the product (how many product)















Steps:
1.Click Inventory->Add GRN.
2. Enter the Company name where the goods/products are coming from and select it (If the contact is not already created Click Contact Icon in that column to create new contact).
3.Fill the columns which are all required to your GRN.
4.Select the respective date for that particular GRN.
5.Enter the Product name or service name or Barcode of that particular product.
6.Enter the Quantity(number) of the incoming product/goods and press Enter then it goes to the product entry section.(repeat step 5 and 6 for the list of product entry)
7.If any Details need to be enter about that product, just enter in the other details section.
8.Click Save & Close or Save & New.

9.A successful message will appear



Another Method:
Enter data in the product entry section (If you maintain any particular company's product which repeatedly comes for the GRN you may use this method):
1.Create a template which should have same Column Name as like this.
2.Add button is used to add a row to it(equal to number of column in the excel sheet).
3.Remove button is used to remove the selected row in product entry section.
4.Paste From Excel is used to paste the copied data in that excel sheet.

Update GRN:
  Update GRN section is used to update/edit and delete the data of the GRN. And also you can create new GRN by clicking the Add New button. Here you can export that GRN to DC, estimate, expense, GRN, invoice etc., and send SMS/Email, and can change the status of that GRN and you can print the GRN.

Steps:
1.Click Inventory->Update GRN.


2.Enter the Company Name and Click Search icon.

3.If you want to edit the GRN Click the Company name from the list and Click Update icon, the GRN page will appear, make the changes and Click Save.
 
4.If you want to export the GRN, Click the Export icon after selecting the company from the list.
5.If you want to print the GRN Click the Print icon after selecting the company from the list.

Filter:
We can search the GRN using GRN Id, Date, Jobwork  etc.,instead of company name for that Click filter data and enter the key in the respective column and click Filter and make the action you want. 


Delete GRN:
    We can delete the particular or group of GRN which are already created.
 
Steps:
1.Click Inventory->Update GRN.
2.Enter the Company Name and Click Search icon.
3.Select the company by clicking on the checkbox and Click Delete icon.
4.Click Yes to the confirmation box, if any Click No to discard deleting.

6.A successful message will appear to you




     



Packing List

    Packing list section mainly used for packing section of the company. They can maintain their packing details in this section. 


Add Packing List:


Fields description


FIELDS
DESCRIPTION
Reference number
The Reference number which may be any reference number
Party DC
Party DC refers to the customer's DC number/Id  for future reference
Our DC
Our DC refers to your Company DC number/Id
Party Order/ PO
Party Order/ PO refers to the Purchase Order number of the party
Job No
Job No refers  to the Job Number of your company
Tags/Style No
Tags/Style No refers to the Tag number or Style number of your company
Our PO
Our PO refers to your company purchase order number
Create Date
You can change the date of transaction by using this option.
Staff
Staff refers to your company staff name by whom this transaction details entered
           
Terms
Terms refers to any terms and condition of your company can be added to this column
Status
Status is used to mention the status of that transaction (for ex: paid / to pay)
Print
Print is used to print that particular transaction
Qty
Quantity of the product (how many product)















Steps: 
1.Click Inventory->Packing list.
2.Enter the Company Name to whom you packing the product.
3.Enter the required fields you need. 
4.Enter the Product name or Service name or Barcode of that product.
5.Enter the quantity of the particular product which will be pack then press Enter (repeat step 4 and 5 to enter the list of products in product entry section)


6.If you want to enter the list of product from excel use another method to add product in the product entry section.
7.If you want to enter the basic details of the pack , you can enter that details in the other details section, this is only for reference.
8.Click Save&Close or Save&New and click Yes to the confirmation box or click No to discard saving




Another Method 
      Enter data in the product entry section (If you maintain any particular company's product which repeatedly comes for the packing section you may use this method).
1.Create a template which should have same Column Name as like this.
2.Add button is used to add a row to it(equal to number of row in the excel sheet).
3.Remove button is used to remove the selected row in product entry section.
4.Paste From Excel is used to paste the copied data in that excel sheet.

Update packing List:
   
     Update Packing List section is used to update/edit and delete the data of the Packing List. And also we can create new Packing List by clicking the Add New button. Here we can export that Packing List to DC, estimate, expense, GRN, invoice etc., and send SMS/Email, and can change the status of that Packing List and we can print the Packing List

Steps: 
1.Click Inventory->Update Packing List.
2.Enter the Company Name and Click Search icon.

3.If you want to edit the Packing List Click the Company name from the list and Click Update icon, the Packing List page will appear, make the changes and click save.


4.If you want to export the Packing List, Click the Export icon after selecting the company from the list.
5.If you want to print the Packing List Click the Print icon after selecting the company from the list.

Filter:
  We can search the Packing List using Packing List Id, Date, Jobwork  etc.,instead of company name, for that Click Filter data and enter the key in the respective column and Click Filter and make the action you want.

Delete Packing List:
    We can delete the particular or group of  Packing List which are already created.
Steps:
1.Click Inventory->Update Packing List.
2.Enter the Company Name and Click Search icon.
3.Select the company by Clicking on the Checkbox and Click Delete icon.

4.Click Yes to the confirmation box, if any Click No to discard deleting.
5.Then the successful message will appear to show that deleting was done